• Please note that candidates will not be permitted to appear for the online examination without the following documents:
  
  1) Valid Call letter for the respective date and session of Examination
  2) Photo Identity proof (as specified) in original bearing the same name as it appears on the call letter/ application form and
  3) Photo copy of photo identity proof.


• Candidates reporting late i.e. after the reporting time specified on the call letter for examination will not be permitted to take the examination.


• The reporting time mentioned on the call letter is prior to the start of the examination. Candidates may be required to be at the venue for about three hours or more including the time required for completing various formalities such as verification and collection of various requisite documents, Biometric data capture, logging in, giving instructions etc.


• For Main examination, the candidates may be required to be at the venue for about four hours or more including the time required for completing various formalities such as verification and collection of various requisite documents, Biometric data capture, logging in, giving instructions etc.

Guidelines for Scanning and Uploading of Documents
Before applying online a candidate will be required to have a scanned (digital) image of his/her photograph and signature as per the specifications given below.
Photograph Image:

• Photograph must be a recent passport style colour picture.


• Make sure that the picture is in colour, taken against a light-coloured, preferably white, background.


• Look straight at the camera with a relaxed face


• If the picture is taken on a sunny day, have the sun behind you, or place yourself in the shade, so that you are not squinting and there are no harsh shadows


• If you have to use flash, ensure there's no "red-eye"


• If you wear glasses make sure that there are no reflections and your eyes can be clearly seen.


• Caps, hats and dark glasses are not acceptable. Religious headwear is allowed but it must not cover your face.


• Dimensions 200 x 230 pixels (preferred)


• Size of file should be between 20kb–50 kb


• Ensure that the size of the scanned image is not more than 50kb. If the size of the file is more than 50 kb, then adjust the settings of the scanner such as the DPI resolution, no. of colours etc., during the process of scanning.


• If the photo is not uploaded at the place of Photo, admission for Examination will be rejected/denied. Candidate him/herself will be responsible for the same.


• Candidate should also ensure that photo is uploaded at the place of photo and signature at the place of signature. If photo in place of photo and signature in place of signature is not uploaded properly, candidate will not be allowed to appear for the exam.


• Candidate must ensure that Photo to be uploaded is of required size and the face should be clearly visible.

Signature, left thumb impression and hand-written declaration Image:

• The applicant has to sign on white paper with Black Ink pen.


• The applicant has to put his left thumb impression on a white paper with black or blue ink.


• The applicant has to write the declaration in English clearly on a white paper with black ink


• The signature, left thumb impression and the hand written declaration should be of the applicant and not by any other person.


• The signature will be used to put on the Call Letter and wherever necessary.


• If the Applicant’s signature on the attendance sheet or Call letter, signed at the time of the examination, does not match the signature uploaded, the applicant will be disqualified.


• Signature / Hand written declaration in CAPITAL LETTERS shall NOT be accepted.

Signature:

• Signature image in .jpg format


• Dimensions 140 x 60 pixels (preferred)


• Size of file should be between 10kb-20kb


• Size of the scanned image should not be more than 20kb

Left thumb impression:

• The applicant has to put his left thumb impression on a white paper with black or blue ink.


• The hand written declaration should be of the applicant and not by any other person.


• File type: jpg / jpeg


• Dimensions: 240 x 240 pixels in 200 DPI (Preferred for required quality) i.e 3 cm * 3 cm (Width * Height)


• File Size: 20 KB – 50 KB

Hand-written declaration:

• Hand written declaration content is to be as expected.


• Hand written declaration should not be written in CAPITAL LETTERS.


• The applicant has to write the declaration in English clearly on a white paper with black or blue ink.


• The hand written declaration should be of the applicant and not by any other person.


• Hand written Declaration


• File type: jpg / jpeg


• Dimensions: 800 x 400 pixels in 200 DPI (Preferred for required quality) i.e 10 cm * 5 cm (Width * Height)


• File Size: 50 KB – 100 KB

Scanning the documents:

• Set the scanner resolution to a minimum of 200 dpi (dots per inch)


• Set Colour to True Colour.


• Crop the image in the scanner to the edge of the left thumb impression / hand written declaration, then use the upload editor to crop the image to the final size (as specified above).


• The image file should be JPG or JPEG format. An example file name is: image01.jpg or image01.jpeg


• Image dimensions can be checked by listing the folder files or moving the mouse over the file image icon.


• Candidates using MS Windows/MSOffice can easily obtain documents in .jpeg format by using MS Paint or MSOffice Picture Manager. Scanned documents in any format can be saved in .jpg / .jpeg format by using ‘Save As’ option in the File menu. Size can be adjusted by using crop and then resize option.


• If the file size and format are not as prescribed, an error message will be displayed.


• While filling in the Online Application Form the candidate will be provided with a link to upload his/her photograph, signature, left thumb impression and hand written declaration.

Procedure for uploading the documents:

• While filling in the Online Application Form the candidate will be provided with separate links for uploading left thumb impression and hand written declaration


• Click on the respective link “Upload left thumb impression / hand written declaration”


• Browse and Select the location where the Scanned left thumb impression / hand written declaration file has been saved.


• Select the file by clicking on it


• Click the ‘Open/Upload’ button Your Online Application will not be registered unless you upload your Left thumb impression and hand written declaration as specified.


• If the file size and format are not as prescribed, an error message will be displayed.


• Preview of the uploaded image will help to see the quality of the image. In case of unclear / smudged, the same may be re-uploaded to the expected clarity /quality.

(a) Candidates must apply online through the website www.esic.nic.in. No other means/mode of application will be accepted. Applications received through any other mode will not be accepted and will be summarily rejected. To apply online visit the website www.esic.nic.in.
(b) After submitting the online application, the candidates are required to take print out of the finally submitted online application and retain the same with them.
(c) CANDIDATES ARE NOT REQUIRED TO SUBMIT TO ESIC EITHER BY POST OR BY HAND THE PRINTOUTS OF THEIR ONLINE APPLICATIONS OR ANY OTHER DOCUMENT. They will be required to submit printout of online application along with documents in support of their eligibility etc. at later stage.
(d) THE CANDIDATES ARE ADVISED TO SUBMIT SINGLE ONLINE APPLICATION FOR A SINGLE REGION/STATE IN ESIC. However, if somehow, he/she submits multiple online applications for one or more Regions/States, then he/she must ensure that online application with the higher “Application Number” is complete in all respects including fee. The applicants, who submit multiple online applications for one or more Region/State, should note that only a single online application with higher “Application Number” shall be entertained by the ESIC and all other applications for one or more Region/State shall be rejected. Fee paid against one “Application Number” shall not be adjusted against any other “Application Number”.
(e) APPLICATION ONCE SUBMITTED CANNOT BE MODIFIED. HENCE UTMOST CARE SHOULD BE TAKEN TO FURNISH THE CORRECT DETAILS BEFORE SUBMITTING THE ONLINE APPLICATION.
(f) Candidates are advised to keep their personal email ID and mobile number active as all correspondences pertaining to exam will be communicated on email address and mobile number provided at the time of filling online application.
(g) CANDIDATES ARE ADVISED IN THEIR OWN INTEREST TO APPLY ONLINE MUCH BEFORE THE CLOSING DATE AND NOT WAIT TILL THE LAST DATE TO AVOID THE POSSIBILITY OF DISCONNECTION/INABILITY/FAILURE TO LOG ON ETC.
(h) DOWNLOAD OF CALL LETTER - Candidates will have to visit the ESIC website for downloading call letters for online test. Intimation for downloading call letter will also be sent through email/SMS. Once the candidate clicks the relevant link, he/she can access the window for call letter download. The candidate is required to use

(i) Registration Number/Roll Number,
(ii) Password/Date of Birth for downloading the call letter. Candidate needs to affix recent recognizable photograph on the call letter preferably the same as provided during registration and appear at the examination centre with

(i) Call Letter
(ii) Photo Identity Proof as stipulated in clause (k) below and also specified in the call letter and photocopy of the same Photo Identity Proof as brought in original

(i) CANDIDATES REPORTING LATE i.e. after the reporting time specified on the call letter for Examination will not be permitted to take the examination. The reporting time mentioned on the call letter is prior to the Start time of the test. Though the duration of the examination is 1-2 hours, candidates may be required to be at the venue for about 4 hours including the time required for completion of various formalities such as verification and collection of various requisite documents, logging in, giving of instructions.
(j) A compensatory time of twenty minutes per hour or otherwise advised shall be permitted for the candidates with locomotor disability and cerebral palsy where dominant (writing) extremity is affected to the extent of slowing the performance of function (minimum of 40% impairment).
(k) The possibility of occurrence of some problem in the administration of the examination cannot be ruled out completely which may impact test delivery and/or result from being generated. In that event, every effort will be made to rectify such problem, which may include movement of candidates, delay in test. Conduct of a reexam is at the absolute discretion of test conducting body. Candidates will not have any claim for a re-test. Candidates not willing to move or not willing to participate in the delayed process of test delivery shall be summarily rejected from the process.
(l) Decision of ESIC in all matters relating to recruitment will be final and binding on the candidate. No correspondence or personal enquiries shall be entertained by the ESIC in this behalf.
(m) If the examination is held in more than one session, the scores across various sessions will be equated to adjust for slight differences in difficulty level of different test batteries used across sessions. More than one session are required if the nodes capacity is less or some technical disruption takes place at any center or for any candidate.
(n) ESIC would be analyzing the responses (answers) of individual candidates with those of other candidates to detect patterns of similarity of right and wrong answers. If in the analytical procedure adopted by ESIC in this regard, it is inferred/ concluded that the responses have been shared and scores obtained are not genuine/ valid, ESIC reserves right to cancel the candidature of the concerned candidates and the result of such candidates (disqualified) will be withheld.
(o) Instances for providing incorrect information and/or process violation by a candidate detected at any stage of the selection process will lead of disqualification of the candidate from the selection process and he/she will not be allowed to appear in any ESIC recruitment process in the future. If such instances go undetected during the current selection process but are detected subsequently, such disqualification will take place with retrospective affect.

In the Phase-I, II and III Examinations the candidate is required to submit to the invigilator for verification, the call letter along with original and a photocopy of the candidate‟s currently valid photo identity (bearing exactly the same name as it appears on the call letter) such as

• PAN Card


• Passport


• Permanent Driving Licence


• Voter‟s Card


• Bank Passbook with photograph


• Photo identity proof issued by a Gazzetted Officer on official letterhead along with photograph


• Photo identity proof issued by a People‟s Representative on official letterhead along with photograph


• valid recent Identity Card issued by a recognized College/ University


• Aadhar card/ E-Aadhar Card with a photograph


• Employee ID/ Bar Council Identity Card with photograph.

The candidate‟s identity will be verified with respect to his/her details on the call letter, in the Attendance List and requisite documents submitted. If identity of the candidate is in doubt the candidate may not be allowed to appear for the Examination. Ration Card and Learner’s Driving License are not valid id proof.

• Any stationery item like textual material (printed or written), pens/ Pencils, bits of papers, Geometry/ Pencil Box, Plastic Pouch, Calculator, Scale, Writing Pad, Pen Drives, Log Table, Electronic Pen/Scanner.


• Any communication device like Mobile Phone, Bluetooth, Earphones, Microphone, Pager, Health Band etc.


• Other items like Goggles, Handbags, Hairpin, Hairband, Belt, Cap, Any watch/Wrist Watch, Camera, Any metallic item, Any eatable item opened or packed, water bottle.


• Any other item which could be used for unfair means for hiding communication devices like camera, blue tooth devices etc.

• Please note carefully your Roll Number, date, time and venue for the examination given.


• Please do not bring any valuable belongings except the essential materials required for the examinations.


• Students should report at the centre


• Do not leave your seat unless you are allowed.

• Candidates should be present at the examination hall at least 30 minutes prior to reporting time.


• Candidates arriving late will not be permitted to enter the Examination Hall.

• You should scrupulously follow the instructions given by test administrators and the invigilators at all the stages of the examination for which you have been called.


• If you violate the instructions you will be disqualified and may also be asked to leave the examination hall.

• No calculator separate or with watch is allowed inside the examination hall.


• No Cell phones will be allowed inside the examination hall.


• No books, slide rulers, note books or written notes will be allowed inside the examination hall.

• You should do all the necessary rough work on sheet provided only. After the online test is over, you should hand over the sheet, given for rough work to the invigilator.


• Any candidate who does not return the above material or is found to attempt to take or pass on the questions or answers inside or outside the examination hall will be disqualified and the organisation may take further action against him as per rules of the ESIC.

• You are not allowed to communicate by word of mouth or otherwise with other candidates (this includes the time when answer scripts are being collected).


• Please raise your hand if you wish to communicate with an invigilator.


• Unless granted permission by an invigilator, you are not allowed to leave your seat.


• Once you have entered the examination hall, you will not be allowed to leave the hall until one hour after the examination has commenced.


• If, for any reason, you are given permission to leave the hall temporarily, you must be accompanied by an invigilator throughout your absence from the examination hall. You are required to leave your handphone on your desk when you leave the hall temporarily.


• Solutions or any other materials written on the blank pages will not be counted.


• Do not write on, mark, highlight or deface any reference materials provided for the examination. If found doing so, the reference materials will be removed from your use for the rest of the examination and you will be made to pay for the cost of the materials that have to be replaced.

• You are NOT allowed to leave the examination hall during the last 15 minutes of the examination. All candidates must remain seated throughout this period for invigilators to properly account for all answer scripts to be collected.


• No papers, used or unused, may be removed from the examination hall.


• You are to stay in the examination hall until the Chief Invigilator has given the permission to leave. Do NOT talk until you are outside of the examination hall.


• You are responsible to ensure that your answer scripts are submitted at the end of the examination. If you are present for the examination and do not submit your answer script, you will be deemed to have sat for and failed the examination concerned. Any unauthorised removal of answer script or part of answer script from the examination hall would deem the answer script as null and void.


• Once dismissed, you should leave the examination hall quickly and quietly, and remember to take your personal belongings with you.

The facility of scribe shall be given only to persons with benchmark disabilities in the category of blindness, locomotors disability (both arm affected-BA) and cerebral palsy, if so desired by the person. For other category of persons with benchmark disabilities, the provision of scribe can be allowed on production of a certificate to the effect that the person concerned has physical limitation to write, and scribe is essential to write examination on his behalf, from the Chief Medical Officer/Civil Surgeon/Medical Superintendent of a Government health care institution as per prescribed proforma appended at Annexure – E [Click Here]. In all such cases where a scribe is used, the following rules will apply:

(i) In accordance with Government of India, Ministry of Social Justice & Empowerment, Department of Empowerment of Persons with Disabilities (Divyangjan) O.M. No. 34-02/2015-DD-III dated 29th August, 2018 on the subject - Guidelines for conducting written examination for Persons with Benchmark Disabilities, the PwD candidates eligible for Scribe has discretion of opting for his own Scribe or request the Examination body for the same.
(ii) In case the candidate has opted to bring his own Scribe, the qualification of the scribe should be one step below the minimum qualification criteria for the post.
(iii) In case, subsequently it is found that the qualification of Scribe is not one step below the minimum qualification criteria for the post, the candidature of the candidate shall liable to be summarily rejected.
(iv) Accordingly, PWD candidates who are eligible for scribe can make a request to the concerned ESIC Regional Office for providing Scribe. The contact details of concerned Regional Directors will be uploaded on ESIC website at the time of holding Examination.
(v) For eligible PWD candidates using their own Scribe in the above examination are required to submit “Scribe Declaration Form” on the day of examination at Examination Venue.
(vi) The candidates eligible for scribe will be allowed compensatory time of 20 minutes per hour in the examination. However, PWD candidates other than having disability of blindness, locomotors disability (both arm affected-BA) and cerebral palsy shall have to produce requisite certificate at the time of Examination as given in Annexure-E [Click Here] for availing assistance of Scribe and/or compensatory time.
(vii) The candidate will have to arrange his/her own scribe at his/her own cost or they may make a request in the online application for providing of scribe by ESIC.
(viii) The scribe arranged by the candidate should not be a candidate for the same examination. If violation of the above is detected at any stage of the process, candidature of both the candidate and the scribe will be cancelled. Candidates eligible for and who wish to use the services of a scribe in the examination should invariably carefully indicate the same in the online application form. Any subsequent request may not be favorably entertained.
(ix) A person acting as a scribe for one candidate cannot be a scribe for another candidate.
(x) Both the candidate as well as scribe will have to give a suitable undertaking confirming that the scribe fulfils all the stipulated eligibility criteria for a scribe mentioned above. Further in case it later transpires that he/she did not fulfill any laid down eligibility criteria or suppressed material facts the candidature of the applicant will stand cancelled, irrespective of the result of the online examination.
(xi) Scribe should not answer on his/her own. Any such behavior observed will result in cancellation of candidature.
(xii) Only candidates registered for compensatory time will be allowed such concessions since compensatory time given to candidates shall be system based, it shall not be possible for the test conducting agency to allow such time if he / she is not registered for the same. Candidates not registered for compensatory time shall not be allowed such concessions.

Guidelines for Visually Impaired candidates:

• Visually Impaired candidates (who suffer from not less than 40% of disability) may opt to view the contents of the test in magnified font and all such candidates will be eligible for compensatory time of 20 minutes for every hour or otherwise advised of examination.


• The facility of viewing the contents of the test in magnifying font will not be available to Visually Impaired candidates who use the services of a Scribe for the examination.

These guidelines are subject to change in terms of GOI guidelines/ clarifications, if any, from time to time.

• It has been decided to capture the biometric data (thumb impression) and the photograph of the candidates on the day of the Examination for the post of Stenographer and for the Main Examination for the candidates


• Who qualify after the preliminary examination for the post of UDC.


• The biometric data and photograph will be verified subsequently. Decision of the Biometric data verification authority with regard to its status (matched or mismatched) shall be final and binding upon the candidates.


• Candidates are requested to take care of the following points in order to ensure a smooth process


(i) If fingers are coated (stamped ink/mehndi/coloured...etc), ensure to thoroughly wash them so that coating is completely removed before the exam / interview / joining day.
(ii) If fingers are dirty or dusty, ensure to wash them and dry them before the finger print (biometric) is captured.
(iii) Ensure fingers of both hands are dry. If fingers are moist, wipe each finger to dry them.
(iv) If the primary finger (thumb) to be captured is injured/damaged, immediately notify the concerned authority in the test centre.

Candidates are advised in their own interest that they should not furnish any particulars that are false, tampered with or fabricated and should not suppress any material information while submitting online application. At the time of examination, interview or in a subsequent selection procedure, if a candidate is (or has been) found guilty of –

(i) Using unfair means or
(ii) Impersonating or procuring impersonation by any person or
(iii) Misbehaving in the examination/ interview hall or disclosing, publishing, reproducing, transmitting, storing or facilitating transmission and storage of contents of the test(s) or any information therein in whole or part thereof in any form or by any means, verbal or written, electronically or mechanically for any purpose or
(iv) Resorting to any irregular or improper means in connection with his/ her candidature or
(v) Obtaining support for his/ her candidature by unfair means, or
(vi) Carrying mobile phones or similar electronic devices of communication in the examination hall, such a candidate may, in addition to rendering himself/ herself liable to criminal prosecution, be liable:

(a) To be disqualified from the examination for which he/ she is a candidate
(b) To be debarred either permanently or for a specified period from any examination conducted by ESIC
(c) for termination of service, if he/ she has already joined the ESIC

(vii) Submitting fabricated documents or documents which have been tampered with.
(viii)Making statements which are incorrect or false or suppressing material information.
(ix) Intimidating or causing bodily harm to the staff employed by the ESIC for the conduct of examination.
(x) To be ineligible for the Examination by not fulfilling the eligibility conditions mentioned in the Notice.
(xi) Candidature can also be cancelled at any stage of the recruitment for any other ground which the ESIC considers to be sufficient cause for cancellation of candidature.